How to Write a Change Plan

Change Plan

Change Strategy vs Plan:

Let’s start by clarifying the difference between a change strategy and a plan. These terms are often used interchangeably, and it’s common to find detailed plans labeled as strategies and vice versa. However, in large-scale transformational changes, it’s advisable to separate them for clarity and value.

Change Strategy:

  • Prerequisite for the plan.

  • Provides an overarching approach.

  • Time Frames: Outlines high-level phases, approach, time frames, risks, dependencies, and governance.

Change Plan:

  • Detailed, week-by-week activities.

  • Includes milestones, work streams, owners, and is a trackable plan.

  • Shouldn’t be detailed without a Change Impact Assessment.

Change Management Framework:

Consider using the Change Proud Change Management Framework, which comprises four areas: create the vision, assess the impact, transform behavior, and sustain performance. This framework can guide you when structuring your change plan.

Change Vision:

  • Articulate success and outcomes.

Assess Impact:

  • Stakeholder assessment activities and expected outcomes.

Transform Behaviour:

  • Detailed execution of change program.

  • Communication plans, training needs analysis, knowledge transfer, etc.

Sustain Performance:

  • KPI management, tracking, and effectiveness review.

Example Change Plan:

A detailed change plan typically resides in tools like Excel or Microsoft Project. However, having a plan on a page with swim lanes, showing timelines and dependencies can be beneficial for engaging key stakeholders.

For further detail sign-up to the Change Proud programme now.

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